5 Best Practices to Stay Organized in Your Bidding Process

ConstructConnect’s platform retains all of your challenge particulars in a single place. It helps you to monitor deadlines, examine your progress, and deal with a very powerful duties. It will assist your group to remain organized and meet deadlines extra simply.

3. Use RFI Monitoring Techniques

Requests for Info (RFIs) assist make clear particulars however may cause bother if not managed correctly.

“Whether or not you develop your individual reusable templates for proposals, RFIs, or bid submissions—otherwise you’re utilizing a system resembling with On-Screen Takeoff® —monitor RFIs utilizing the timestamp and date stamps with notes and challenge feedback. That is key to having a standardized course of for all group members.”

Barger additionally recommends making a guidelines to make sure all necessities are met earlier than giving your bid. This closing step, which Barger recommends being executed by one other group member, can catch small errors or gaps which may in any other case go unnoticed.

“A double-check or a second set of eyes is one of the best follow, particularly when you have got a brand new estimator on board. This fashion, you may make positive all the pieces is cohesive with that bid earlier than you submit it.”

Don’t neglect to assessment these 5 ideas to make sure you are submitting a profitable bid.

4. Foster Collaboration and Communication

“Doc! Doc! Doc! As a result of if it didn’t get documented then you haven’t any proof that it really occurred,” Barger stresses.

An organized bidding course of requires having clear strategies in place. Barger gives 3 ways to enhance teamwork and communication:

• Assign clear roles. Clearly outline who will oversee which process all through the bidding course of. This retains tasks organized and reduces confusion.
• Set inner deadlines. Create inner deadlines that happen earlier than the precise due date. This offers groups time to double-check their work with out feeling rushed.
• Doc all the pieces. Whether or not it’s challenge notes, bid feedback, or reviewing suggestions, hold detailed notes. This ensures that every one selections and actions are recorded. The extra you monitor, the smoother your course of will be.

5. Deal with Accuracy in Value Estimation

Profitable bids usually come right down to correct price estimates. Barger emphasizes 4 key areas it’s good to contemplate:

• Use historic information. Analyze earlier tasks to refine your strategy and enhance the accuracy of future bids.
• Plan for dangers. Overview your estimates with a vital eye. Ask “The place is my doable threat?” This accounts for potential dangers and provides contingencies to protect in opposition to surprising prices.
• Preserve provider pricing present. Use instruments like Quick Bid’s eQuotes to assist estimators entry region-specific, real-time pricing. This ensures your bids mirror precise prices.
• Monitor wins and losses. Monitor the win-loss percentages of your bids by estimator. Each win and each loss reveal areas for enchancment and instructing alternatives for much less skilled group members.

“Calculate your win-loss percentages by estimator,” Barger stated. “This permits chief estimators and senior estimators to offer some teaching to new estimators and lets you see what actually must be improved in your estimators’ day by day efficiency.”

Once you deal with precision, you empower your group to create bids that stand out from the competitors.

Take heed to the total interview with Crystal Barger right here:

Instruments to Help Your Success

Bidding doesn’t must really feel overwhelming. By making use of Crystal Barger’s professional ideas and utilizing the appropriate instruments, you may create a extra organized bidding course of that units your group up for long-term success.

Merchandise like ConstructConnect Project Intelligence, Bid Management, and Quick Bid are constructed to simplify each step of the method. Whether or not you’re centralizing paperwork, monitoring bids, or refining estimates, you’ll improve your group’s productiveness and probabilities of successful extra bids.

To see all or any of those instruments in motion, get in contact with us to schedule a live demo.